Annual General Meeting held at Bolton Parish Church Hall Wednesday 25 th November 2009 at 1pm
Present: Ian Taylor (Chair), JP Quinlan, Janette Jones, Alison Standish, Lilian Chamberlain, Peter Wright, John Sumner (Treasurer), Karen Brady, Simon Booth, Peter Worsley , Sheila Tracey, Sandra Clarkson (Director), Michael Hope (Director), Jo Walker, Bobby Pattison, Noel McNabb (Director), Julie Larkin, Di Leigh, Paula Walsh, Jill Roberts (Director), Alan Ainscow , Jonathon Roberts, Margaret Day, Charlie Willcock , Gerald Prescott, Aaron Lohan, Sanja Abbas , Chris Gettins.
In Attendance: Melvin Bradley, Judith Sumner, Tracy Williams.
Apologies: Dolores Niazi , Aisha Wadiwala , Emma Greenough, Peter Kearsley , Sylvia Dobinson, Joanna Roscoe, Nina Taylor, June Waterson, Gail Rathbone , Ellen Hodson, John Rutherford, Dr Brian Iddon MP, Miranda Washington, David Causby MP, Michelle Clarke, Mike Wilson , Gary Monks, Steve Lenehan, Nadine Ashcroft, Chris Parker.
Welcome
Ian opened the meeting by introducing himself and welcoming everyone to the meeting.
Confirmation of the last AGM meeting minutes.
The minutes were proposed by Gerald Prescott and seconded by Noel McNabb.
Matters arising.
No matters were raised.
Succession planning/ Continuity.
It was explained to the members that the current method of appointing directors had become difficult to manage. Directors proposed that MhIST return to the original method of electing directors as being the most beneficial. Members were asked for their opinions and a vote was taken. The original method was:
“Elected Executive Committee members shall serve until the Annual General Meeting following their election and shall be eligible for re-election”
The discussion followed - Lilian Chamberlain asked if it would get stagnant with the same directors year after year? Julie Larkin agreed. Alan Ainscow asked why people should stand down if they were doing a good job? Jill Roberts asked how you could get people to stand up to be directors? Lilian asked for clarification and various discussions arose. Lilian asked if we still have co-opted directors and was told we do. Lilian then proposed we looked at a twelve month period for new directors and that we didn't only co-opt directors from outside of MhIST. Alison Standish suggested advertising through the CVS . Lilian said that the members should be deciding what happens.
Vote for returning to previous method of appointing directors
For 17
Against 0
Abstention 1
The proposal of adopting the described method of appointing directors was carried.
Confirmation of Directors.
The existing Board of Directors were confirmed as Ian Taylor, Sandra Clarkson, John Sumner, Jill Roberts, Michael Hope, Delia McGeehan, Barbara Eastham, Noel McNabb and Hilary Mercer. Melvin advised that both Sylvia Dobinson (through becoming paid staff) and Steve Lenehan had stood down. Lilian Chamberlain said she would like to be considered for the Board, Karen Brady proposed her and Gerald Prescott seconded her. It was asked what number of directors was best and Melvin replied that there needed to be a minimum of three and that about that between twelve and fifteen was ideal. JP Quinlan then was proposed as a director by Janette Jones and seconded by John Sumner.
The result of the voting was as follows:
• The existing board to remain until the next AGM
For 20
Against 0
Abstention 1
Proposal carried and all existing directors will remain until the next AGM
• Delia McGeehan remaining as a director
For 0
Against 18
Abstention 3
Proposal defeated and Delia McGeehan to be asked to step down as a director
• Lilian Chamberlain joining the Board of Directors
For 19
Against 0
Abstention 2
Proposal carried and Lilian Chamberlain will join the board
• JP Quinlan joining the Board of Directors
For 17
Against 0
Abstention 3
Proposal carried and JP Quinlan will join the board
Chairs Report.
This was delivered by Ian Taylor a copy of which is attached and will be available via the MhIST and Charity Commission web sites in due course.
Independent examiner's report.
David Procter (Independent Examiner) was absent from the meeting and so Melvin discussed some of the highlights of the report. Copies of the report were made available for all attendees and will be available via the MhIST and Charity Commission web sites in due course.
Gerald Prescott queried the wages and salaries figures, Melvin said he would speak to David and then advise him of the outcome.
Appointment of Independent Examiner.
Ian proposed we continue with David Procter. The vote was
For 18
Against 0
Abstain 2
Proposal carried and David Procter was appointed as independent examiner for the ensuring year
ICIS presentation- Chris Gettins, Senior Manager - MHCJT & ICIS.
Chris Gettins explained that the trust wants to have all clinical records on ICIS (Integrated Clinical Information System) by December 2009. He then gave a presentation on the system. Security and accessibility were discussed and all questions were appropriately answered.
Any other business.
JP thanked Janette Jones for the Craft Group being restarted and her charity fund raising this year. JP apologised for the newsletter not having been completed yet but said it would be finished within the week.
Melvin thanked Dave Rowley for his concert at the Octagon on the 24 th November which raised funds for MhIST.
Peter Wright asked about absent voters and was answered appropriately.
JP asked about the situation regarding new premises and Melvin answered that it was ongoing.
Date of next meeting.
The next AGM will be held on the 24 th November 2010
The next Half AGM will be held on 26 th May 2010
Further details to follow.
Minutes Downloads
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